Failed Screening Policy

Automatic disqualification of a potential Applicant/Registrant is appropriate when the Vulnerable Sector Screening results indicate that individual, as an adult, perpetrated any crime involving a child or a dependent adult, regardless of how long ago the incident occurred.

Automatic disqualification of a potential Applicant/Registrant is appropriate when the Vulnerable Sector Screening results indicate the Applicant/Registrant, as an adult, perpetrated any violent crime regardless of how long ago the incident occurred.

Disqualification for all other offences is to be discretionary when the Vulnerable Sector Screening results indicate the Applicant/Registrant, as an adult, perpetrated a non-violent offence(s) within 5 years of the date of application. An applicant must satisfy a minimum waiting period of 5 years before becoming eligible to apply to the College regardless of the offence(s) committed, and this waiting period will be deemed as an acceptable window of time for exclusion of the offence(s). The waiting period is designed to afford the Applicant a reasonable period of time in which to demonstrate an ability to lead a responsible, productive and law-abiding life. The offence(s) will be evaluated on the basis of consultation with appropriate professionals, if applicable, and the following factors:

• 1. The relationship between the offence(s) and the type of employment or service that the Applicant/Registrant will provide. The offence(s) on the record may or may not have direct bearing on the credential or may be unrelated.
  2. The Applicant’s/Registrant’s employment and/or avocational/volunteer history after the offence(s) to determine if the applicant is leading a responsible, productive, and law-abiding life.
  3. The Applicant’s/Registrant’s efforts and success at rehabilitation.
  4. The circumstances and/or factors indicating if the offence(s) is/are likely to be repeated.
  5. The nature, severity, and frequency of the offence(s) disclosed. The offence(s) may be recent or in the distant past (refer to point no. 4 for discussion on distant past). The number and frequency of the offence(s) may indicate a possible pattern of behaviour or they may be viewed as an isolated incident(s).

No disqualification for the applicant applying to CVRP who has only been convicted once for a non-violent offence and has not been convicted of another offence (including non-violent offences), which occurred more than 5 years before the passing of the Omnibus Crime Bill (Bill C10) passed in March of 2012 (i.e., offence(s) that occurred on or before March 2007), especially if the applicant is leading a productive, law-abiding life as demonstrated by his/her post-offence(s) employment and/or avocational/volunteer history. Should these non-violent offence(s) show up on the Vulnerable Sector Screening, the information contained in same should be held in “the strictest confidence” by the Registrar of the College and not shared with those on the Review Committee (if required for consult) nor disclosed on the Public Registry of the College.

The protocol for the failed screening is to refer the matter to the Registration Committee. The committee reviews the file and makes recommendations to the Registrar, or will hold a hearing with applicant, if applicable and forward recommendations to the Registrar.

Sensitive personal information generally requires an extra level of protection and a higher duty of care. The College of Vocational Rehabilitation Professionals appoints the Registrar of the College to be responsible for the collection, retention, and destruction of the Vulnerable Sector Screenings, which must be under the Registrar’s control and secured in a safe storage. This is because most individuals consider police (law enforcement) information, as well as medical information, about themselves to be examples of highly sensitive personal information. This type of information should be protected by special security measures and should have minimal secondary use and no disclosure to third parties.

Other sample offences which automatically deem the Applicant ineligible to participate in any capacity as a CVRP Registrant as determined by the Risk Management Protocol include sexual interference; sexual exploitation; invitation to sexual touching; making, distributing or possessing child pornography; indictable offences for child abuse; luring a child; voyeurism; use of firearm in the commission of an offence; any other offences pertaining to violence, whether or not involving weapons; any offences perpetrated by the applicant, as an adult, involving a child or a dependent adult.

Non-violent crimes are those crimes that do not involve the threat of force or the use of any force or injury to another person. Non-violent offences include property crimes (theft, embezzlement, receipt of stolen goods, arson, shoplifting, vandalism, non-violent crimes committed in commercial or business situations for financial gain); drug and alcohol-related crimes; prostitution; bribery.

Click here to download a complete copy of the Policy for Failed Screening